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Visitor Management

Ardhas Technology VMS is a complete suite of Visitor Management System designed to manage visitor's appointments, scheduling, coming and going out of the premises. This systems is catered to meet individual, Group and corporate visitors for Government organisation, Public Sectors, Corporate Offices, Defense Establishments, Schools, Residential Complex’s etc. Ardhas Technology VMS expedite the visitor registration process,quota system, printing cards, black listed visitors, inward and outward materials and user management.

This system exert the latest technology to manage visitor and enhances the security in the facility with excellent hospitality.

Salient Features

  • Online Registration/Scheduling form with automated email to confirm the meeting
  • Facility for Individual/Group/Company
  • Quota System
  • Facility to black/white list of visitors
  • Appointments Scheduling/ Rescheduling/Cancelling facilities
  • Business card /passport/id care reader for quick turnaround
  • Contractor/ short term employee management
  • Photo ID Card Printing
  • Detects, identifies and captures visitor from remote
  • Updates visitor statistics
  • SMS facility
  • VIP visitor Management
  • User Management
  • Visitor kiosk creates photo affixed visitor cards
  • Biometric Solution
  • Identifies visitor and lists out previous visit details
  • Restricts visitor engagements as and only scheduled by the host.
  • Ensures and records access to hosts only on prior appointment

Online Visitors Register/Scheduling facility:

The Online Visitor Register/Scheduling Facility the most suitable way for entering visitors and hosts details, purpose of visit etc. Ardhas Technology VMS offers retrospective facility to view the past appointments and visits of a visitor. An automated security features to identify their quota and black listed details. The system will generate conformation email to the visitor and host once the meeting is approved by the host.

Visitor ID card Printing

  • Print Visitor ID card with photograph, name and other details regarding the visit.
  • Provide facility to confirm the visit only to the permitted person.
  • Facility to reschedule or cancel the appointment at the security gate or reception.
  • Facility to deny appointment for black listed visitors

The System Shall

  • See the status of appointments before accepting the registration.
  • Provide facility to schedule or re-schedule appointments
  • Record facial features of the first time visitor or retrieve the facial ID and record details of present visit.
  • Facility to deny appointment for black listed visitors


  • Easily records visitor details and track their log data.
  • With automatic detection function, system can retrieve a specific date or time of each visit.
  • Visitor’s data contains visitor name, company name, reason for visit, visiting dept.etc.
  • Access area and time can be controlled by access group

Various reports given by the system include:

  • Visitor Statistics
  • Entertained Visitor statistics
  • Visitor frequency report
  • Department wise visitor report
  • Daily visitor report

Appointment Management

Vistrack provides innovative solution for Appointment Management. Web based appointment is an interesting option .Visitor can log in to the website of the organization by adding his/her photograph for obtaining the appointments. The officials in the organization can schedule the appointments recognizing the online visitor by the photograph. The system in turn recognizes the visitor when he reaches the organization.

  • Online facility to request for an appointment
  • Capture information about the visitor, host and purpose of the visit
  • Capture additional of the visitor if new Phone No, Vehicle No, Email ID, Purpose of Visit, To meet, Visitor Type, Visiting Floor/Building, Visitors Count
  • Contacts-Company relationship for visitors
  • Update an existing company or insert a new one.
  • Update an existing contact or insert a new one.
  • With expected date time out for each appointment, highlight visitors who have not checked out after the expected date time out.
  • Convert appointment to visitor if pass is needed.
  • Add appointments for expected visitors, to reduce time delay in Visitor Badge printing.
  • Display current day's appointments by default on searching.
  • Check-out or update items with a single click.
  • Calendar control associated with Search engine helps user filter records for a specific date selected
  • Employee / Staff Recognition

    The system’s intelligence recognizes the employee and staff of the organization and does not activate the routine for visitor, when an employee of the organization approaches the visitor kiosk.

    • Unlimited user can be created
    • Audit log on user profile and visit Name, passwords, Status, Role and Date Format.
    • Dynamic features to display name and date display formats.
    • Access Control to manage the user account
    • Role can be set for the user if he is a non Admin.

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Our Services

  • Visitor ID card Printing
  • Appointment Management
  • Employee / Staff Recognition
  • Online Visitors Register/Scheduling facility:
  • Online Visitors Register/Scheduling facility:
  • Online Visitors Register/Scheduling facility:

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